Our contact data is:
Stichting World Ethical Data Foundation
Burgemeester Stramanweg 63
1191 CX Ouderkerk aan de Amstel
The Netherlands
Telephone: +30 698 580 84 60
E-mail address: contact@worldethicaldata.org
Our Data Protection Officer is: Mr. Sander Venema, who can be contacted at privacy@worldethicaldata.org for any questions about this privacy policy or your personal data. If you have any questions or concerns about our use of your personal information, please refer them to the DPO, or alternatively, send them using the contact form on our website, or to the email addresses stated above.
1. Cookies
This website does not use any cookies, except for analytics cookies, when you log in to manage your ticket, or by visiting our ticket ordering page. In the latter case, cookies will be set by our external payment provider to process the payment. This only happens when purchasing a ticket.
In all other areas of the website, no cookies from us, or third parties are placed. We don’t serve any ads, and our analytics platform (Matomo) is self-hosted, with the data collected on our own servers based in the EU. Matomo is also GDPR-compliant.
2. What data do we collect?
The following table contains the data this website collects. The column “Legal Basis?” refers to a legal basis mentioned in Article 6 of the GDPR.
| What? | For what purpose? | Legal basis? |
|---|---|---|
| Your e-mail address | For the purpose of being able to e-mail you, at your express opt-in consent, about news relating to our event. This information is only collected when you fill in our “Inform me about tickets” form. | Consent |
| Your personal information (name, e-mail address, phone number, etc.) | For the purpose of being able to process ticket sales for our event. This information is only collected when you buy a ticket and the e-mail address collected will be used at your request to inform you about the event. | Consent, Contract |
Your IP address, date & time of access, Title of the page being viewed, URL of the page being viewed, URL of the page that was viewed prior to the current page (referrer), Screen resolution being used, Time in local user’s timezone, Files on our site that were clicked and downloaded, Links to an outside domain that were clicked, Pages generation time (the time it takes for webpages to be generated by the web server and then downloaded by the user), Rough location of the user: country, region, Main Language of the browser being used (Accept-Language header), User Agent string and HTTP request information | For the purpose of detecting and responding to security incidents and for optimising the user experience of our websites. This information is stored in our log files and is only accessible to our system administrators. In aggregate, anonymised form, this data may be used to provide us with details regarding, for instance, number of visitors to optimise our server infrastructure to cope with visitor demand and also for marketing our events and optimising our websites to give you the best experience possible. The last two octets of your IP address are anonymised (set to 0). The screen resolution is collected in order to better optimise our site for your device(s). | Legitimate interests, consent |
| Username & Password | For the purpose of making an account with us that will allow you to access your ticket information and retrieve the ticket(s) at any time, or pre-fill information when you order additional tickets. Making an account is not mandatory. Your ticket will in any case be sent to you via e-mail. | Consent |
| Payment information (credit card number, CCV code, etc.) | This information is directly collected by our payment processor, and we do not store or process this information in any way, shape or form. Our payment processor requires this information in order to process payments for tickets to our events. | Contract |
Here's an overview of the exact details on the cookies we set and what purposes they serve:
| Name cookie | Purpose | Set by | Lifetime |
mtm_consent | Store the user consent given to analytics via Matomo | Matomo Analytics | 30 years to remember that consent was given |
refuse | Stores the boolean value 'true' if user refused consent. This is used to prevent the cookie popup to display after refusing consent. | our own cookie consent message code | until cookie is removed |
_pk_id | used to store a few details about the user such as the unique visitor ID | Matomo Analytics | 13 months |
_pk_ref | used to store the attribution information, the referrer initially used to visit the website | Matomo Analytics | 6 months |
_pk_ses, _pk_cvar, _pk_hsr | short lived cookies used to temporarily store data for the visit | Matomo Analytics | 30 minutes |
_pk_testcookie | is created and should be then directly deleted (used to check whether the visitor’s browser supports cookies) | Matomo Analytics | immediately removed after placement |
3. How do we collect your data?
With the exception of the data in our web server’s log files and the analytics cookies, you directly provide us with the data we collect. We collect and process data when you:
- Register for tickets or place an order for any of our events on this website.
- Voluntarily complete a form or provide feedback via our contact form or via e-mail.
4. How will we use your data?
We collect your data so that we can:
- Process your ticket order.
- E-mail you with news about our events.
- For optimising our websites for your devices and give you a better experience.
- For the purpose of detecting and responding to security incidents.
When we processes your ticket order, we may send your data to and use the resulting information from our payment provider in order to process the payment.
5. Data Sharing With Third Parties
If you provide your e-mail address on to the ‘Inform me about tickets’ form, we will store your e-mail address on your mailing list provided to us by Brevo in order for us to be able to inform you via e-mail about news related to our events.
WEDF uses Pipedrive CRM for storing business development, marketing & prospecting information, including personal data. This data is stored in data centres in the EU and UK.
We also may share some of your information with our payment processor if necessary for the proper processing of your ticket purchase.
In all other cases, your information will not be shared with any third parties.
6. How do we store your data?
We store your data in various formats on the server, namely log files (for the information in point 3 of section 2), or in a database (for information under points 1 and 2 of section 2). Passwords you provide us will be stored in hashed form.
7. How long do we store your data?
For the data under row 3 of the table in section 2 (log files), we store your data for a maximum of 7 days. This provides us with the necessary time frame to respond to security incidents.
For the data under rows 1 and 2 of the table in section 2 (e-mail address and personal information), we store your data until the event has come to a conclusion. This allows us to inform you about the event. Also the information may be necessary to combat fraud. If you previously made an account, if you choose to delete your account this information will be deleted as well.
For the data under row 4 of the table in section 2 (username & password), this data will be stored until you choose to delete your account with us.
The data under row 5 of the table in section 2 (payment information) is not stored or processed by us in any form, shape or format. This data is used by our payment processor only to process the payment.
8. Security
We take all appropriate and reasonable technical and organisational measures to protect your personal data from unauthorised access or disclosure, misuse or destruction. Because passwords are stored in hashed form, we cannot re-send you your passwords. In case you lost your password, we provide a password reset form which will send you a link to a password reset form in order for you to be able to regain access to your account.
9. Questions, comments or concerns
Should you have any questions, comments or concerns about the way we handle any privacy matter, please contact our DPO Mr. Sander Venema at privacy@worldethicaldata.org or use our contact form or contact details at the top of this privacy policy to send us a message.
10. Version History
| Version | Date published | Comment |
|---|---|---|
| 1.4 | 2024-11-07 | Added line about Pipedrive CRM; Changed MailChimp to Brevo |
| 1.3 | 2021-02-10 | Changed address |
| 1.2 | 2020-10-30 | Added more detailed cookie information, corrected address |
| 1.1 | 2020-10-29 | Added Matomo analytics explanation |
| 1.0 | 2020-07-05 | Initial publication |