Our contact data is:

World Ethical Data Forum Ltd.
Madison Building
Midtown
Gibraltar GX111AA
Gibraltar

Telephone: +30 698 580 84 60 or +44 (0) 20 7689 3333
E-mail address: contact@worldethicaldata.org

Our Data Protection Officer is: Mr. Sander Venema, who can be contacted at privacy@worldethicaldata.org for any questions about this privacy policy or your personal data. If you have any questions or concerns about our use of your personal information, please refer them to the DPO, or alternatively, send them using the contact form on our website, or to the email addresses stated above.

1. Cookies

This website does not use any cookies, except when you log in to manage your ticket, or by visiting our ticket ordering page. In the latter case, cookies will be set by our external payment provider to process the payment. This only happens when purchasing a ticket.

In all other areas of the website, no tracking cookies from us, or third parties are placed. We don’t serve any ads, and we don’t use cookie or Javascript-based analytics platforms.

2. What data do we collect?

The following table contains the data this website collects. The column “Legal Basis?” refers to a legal basis mentioned in Article 6 of the GDPR.

What? For what purpose? Legal basis?

Your e-mail address

For the purpose of being able to e-mail you, at your express opt-in consent, about news relating to our event. This information is only collected when you fill in our “Inform me about tickets” form.

Consent

Your personal information (name, e-mail address, phone number, etc.)

For the purpose of being able to process ticket sales for our event. This information is only collected when you buy a ticket and the e-mail address collected will be used at your request to inform you about the event.

Consent, Contract

Your IP address, time of access, User Agent string and HTTP request information

For the purpose of detecting and responding to security incidents. This information is stored in our log files and is only accessible to our system administrators. In aggregate, anonymised form, this data may be used to provide us with details regarding number of visitors to optimise our server infrastructure to cope with visitor demand.

Legitimate interests

Username & Password

For the purpose of making an account with us that will allow you to access your ticket information and retrieve the ticket(s) at any time, or pre-fill information when you order additional tickets.

Making an account is not mandatory. Your ticket will in any case be sent to you via e-mail.

Consent

Payment information (credit card number, CCV code, etc.)

This information is directly collected by our payment processor, and we do not store or process this information in any way, shape or form.

Our payment processor requires this information in order to process payments for tickets to our events.

Contract

3. How do we collect your data?

With the exception of the data in our web server’s log files, you directly provide us with the data we collect. We collect and process data when you:

  • Register for tickets or place an order for any of our events on this website.
  • Voluntarily complete a form or provide feedback via our contact form or via e-mail.

4. How will we use your data?

We collect your data so that we can:

  • Process your ticket order.
  • E-mail you with news about our events.
  • For the purpose of detecting and responding to security incidents.

When we processes your ticket order, we may send your data to and use the resulting information from our payment provider in order to process the payment.

5. Data Sharing With Third Parties

If you provide your e-mail address on to the ‘Inform me about tickets’ form, we will store your e-mail address on your mailing list provided to us by MailChimp, Inc. in order for us to be able to inform you via e-mail about news related to our events.

We also may share some of your information with our payment processor if necessary for the proper processing of your ticket purchase.

In all other cases, your information will not be shared with any third parties.

5. How do we store your data?

We store your data in various formats on the server, namely log files (for the information in point 3 of section 2), or in a database (for information under points 1 and 2 of section 2). Passwords you provide us will be stored in hashed form.

6. How long do we store your data?

For the data under row 3 of the table in section 2 (log files), we store your data for a maximum of 7 days. This provides us with the necessary time frame to respond to security incidents.

For the data under rows 1 and 2 of the table in section 2 (e-mail address and personal information), we store your data until the event has come to a conclusion. This allows us to inform you about the event. Also the information may be necessary to combat fraud. If you previously made an account, if you choose to delete your account this information will be deleted as well.

For the data under row 4 of the table in section 2 (username & password), this data will be stored until you choose to delete your account with us.

The data under row 5 of the table in section 2 (payment information) is not stored or processed by us in any form, shape or format. This data is used by our payment processor only to process the payment.

7. Security

We take all appropriate and reasonable technical and organisational measures to protect your personal data from unauthorised access or disclosure, misuse or destruction. Because passwords are stored in hashed form, we cannot re-send you your passwords. In case you lost your password, we provide a password reset form which will send you a link to a password reset form in order for you to be able to regain access to your account.

8. Questions, comments or concerns

Should you have any questions, comments or concerns about the way we handle any privacy matter, please contact our DPO Mr. Sander Venema at privacy@worldethicaldata.org or use our contact form or contact details at the top of this privacy policy to send us a message.